Human Resources Generalist

SUMMARY

Function as a generalist in a variety of Human Resources (HR) activities and participate in various HR functions, projects, and key initiatives, helping to ensure efficient and timely completion of projects. Conduct research and analysis of data on assigned projects. Coordinate the talent acquisition process from research, sourcing, networking, interviewing, and referencing through onboarding of candidates to ensure a fair, consistent and compliant selection process. Activities require contact with hiring managers across all departments as well as extensive contact with temporary agencies, search firms, consultants, and internet job posting website vendors. Coordinate the Affirmative Action Program and related data management to include aspects of the HRIS, such as applicant tracking, certain employee data, and compliance reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate in HR projects and key initiatives with an emphasis on talent acquisition and employment compliance.
• Audit HRIS entries, payroll information, and reports as required to ensure accuracy of data and compliance requirements.
• Serve as auditor of payroll and also as backup to analyze, prepare and input payroll when required to ensure payrolls are executed in accordance with company payroll policies and government regulations affecting the payroll process.
• Prepare the annual Affirmative Action Plan using AAP software program. Enter and maintain HRIS database regarding all aspects of required candidate and employee tracking for AAP and other compliance reporting purposes.
• Maintain and update all organization charts, including the preservation of historical data.
• Conduct an annual review of all active position descriptions and work with responsible manager on each one to ensure all requirements are updated. Outside of annual requirement, review position description before posting an opening to ensure any necessary updates are in place.
• Conduct an annual program to obtain updated CVs from all active employees.
• Research and recommend changes to performance reviews and procedures annually or more often as needed.
• Assist with development/updates of new hire orientation programs and conduct new hire orientation sessions.
• Develop and maintain effective working relationships with hiring managers; consult with them to assist in the development of strategic talent acquisition projects and staffing plans.
• Conduct thorough intake meetings with hiring managers on new openings to deepen knowledge of departments and personnel, technical requirements, nature and volume of work, management style, position requirements, and to effectively facilitate the recruitment and selection process.
• Develop relationships with universities, colleges, outplacement firms, trade organizations, and pharmaceutical industry associations to cultivate candidate
• Proactively develop a pipeline of qualified candidates based on long-range hiring needs using various sources and methods such as internet search engines and online job boards; internal and external networking; outside recruiting firms, and review of existing applicant files.
• Coordinate all aspects of internal Career Opportunity Program to include development/updates of program guidelines, procedures, postings, interview process, etc.
• Review resumes and work histories to determine applicant qualifications and fit for current or future positions within the Company.
• Develop competency-based interview guides and evaluate/approve those developed by others to ensure guides are inclusive of behaviors, competencies, skills, and experience evaluations for the specific position.
• Conduct thorough telephonic, web-based and in-person interviews with select applicants/prospects according to guidelines, position requirements, and established procedures, thoroughly documenting all interviews.
• Communicate and correspond with applicants (both internal and external) as appropriate to include status and feedback, sending information packets, letters, email messages, agendas, flight arrangements, etc.
• Update and maintain Applicant Tracking database in HRIS to ensure data integrity, security and compliance with EEO and OFCCP regulations.
• Coordinate background checks, reference checks, physical examinations, or other assessments as required for candidates and ensure receipt of same from temporary agencies for contract workers.
• Assist relocating employees and their families to ensure a smooth transition into the Company and region.
• Follow up with new hires periodically to assure their successful integration into the Company. Report any problems or issues to the Director, Human Resources and assist with resolution as requested.
• Assist new hires and contractors on start date for orientation and completion of new hire paperwork as needed.
• Perform administrative tasks to support the department as needed to include the preparation of letters, memos, forms, and spreadsheets; writing or editing position descriptions; creating interview guides; writing ad copy; preparing Affirmative Action, EEO and other compliance reports; writing offer and rejection letters/emails; developing agendas, making travel arrangements, and other special assignments.
• Stay abreast of pharmaceutical industry trends and changes, competitive intelligence, new products, employment laws and regulations, and events/meetings. Share relevant industry information and trends with key stakeholders and hiring managers within the Company.
• Assist with visas, green cards, and other actions necessary to successfully bring visitors, contractors, or new hires to the Company from outside the U.S.
• Assist with the planning, preparation and implementation of a variety of programs, events and projects spearheaded by HR.
• Perform other related duties as assigned to meet departmental and Company objectives.

KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of employment law and regulations as well as best practices in talent acquisition.
• Excellent communication (both oral and written) and presentation skills.
• Strong networking, collaboration and influencing skills with a successful track record of achieving by building successful working relationships.
• PC proficiency using MS Office Suite; adept at learning and using computer software with specific knowledge of Affirmative Action and Applicant Tracking applications.
• Perceptive and intuitive, with ability to identify and assess characteristics, traits, capabilities, and work styles of others.
• Analytical skills with ability to make effective recommendations and decisions.
• Highly organized; able to handle multiple projects and meet set deadlines.
• Proven ability to maintain complete confidentiality, with recognition of sensitive information and situations.
• Ability to work independently and institute improvements that increase workflow.
• Ability to make recommendations to effectively resolve problems or issues, using judgment that is consistent with standard practices, policies, procedures, and regulations.

EDUCATION/EXPERIENCE

• Bachelor's degree in Human Resources, business or a related discipline; or the equivalent in education and pertinent, progressive experience with increased levels of responsibility.
• Minimum five years' experience in an HR generalist function; three years or more recruiting.
• Previous experience administering Affirmative Action plans desired.
• Professional in Human Resources (PHR) certification preferred.

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the individual is:

1. 1. Frequently required to sit and/or stand, walk, talk and h
2. 2. Constantly required to use hands and fingers to operate office machines and equipm
3. 3. Frequently required to reach with hands and arm
4. 4. Occasionally required to stoop, kneel and crou
5. 5. Required to have clarity of vision at 20 feet or more and 20 inches or less with the ability to judge distance and space relationships, bring object into sharp focus and see up and down or to the right or left while fixed on a poin Must also have the ability to identify and distinguish colors.
6. 6. Required to exert a negligible amount of force continuously and/or up to five pounds of force frequently and/or up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move object

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job.

1. Normal office conditions.

Personal Protective Equipment is required to be worn if assigned to perform work or tasks in specific production areas.

• Eye protection (safety glasses).
• Foot Protection (steel or composite toe safety shoes).

Current Openings for Human Resources Generalist Jobs at Nesher Pharmaceuticals (USA) LLC