Nesher Pharmaceuticals (USA) LLC

Pharmaceutical Talent Acquisition Specialist Jobs at Nesher Pharmaceuticals (USA) LLC

Pharmaceutical Talent Acquisition Specialist Jobs at Nesher Pharmaceuticals (USA) LLC

Sample Pharmaceutical Talent Acquisition Specialist Job Description

Pharmaceutical Talent Acquisition Specialist

SUMMARY

Identify and present qualified candidates to meet the talent needs of the Company. Conduct research, sourcing, networking and interviewing to result in an effective candidate selection process. Coordinate candidate visits and hiring process to include agenda development, referencing, assessments, offers, and on-boarding of candidates. Participate in Human Resources projects and key initiatives, such as policy development and review, job description development, and interview skills training.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Consult with senior leaders and hiring managers on prospective talent needs and assist in the development of strategic talent acquisition projects and staffing plans.
  • Develop and maintain effective working relationships with hiring managers, senior leaders, and cross-functional partners. 
  • Proactively develop a pipeline of qualified candidates based on long-range hiring needs using various sources and methods, including cold calling, Internet search engines, advertising, internal and external networking, on-line job boards, review of existing applicant files, and when necessary and approved, the use of outside recruiting firms. 
  •  Conduct thorough intake meetings with hiring managers on new openings to deepen knowledge of departments and personnel, technical requirements, nature and volume of work, management style, position requirements, and to effectively facilitate the recruitment and selection process.
  • Conduct research and source pharmaceutical and related industries for development of candidates for searches as assigned. Develop relationships with candidates and/or prospects to use as referral sources.
  • Coordinate the activities of the internal Career Opportunity and Employee Referral programs to include associated postings, interview process, etc.
  • Review resumes and work histories to determine applicant qualifications and fit for current or future positions within the Company.
  • Conduct thorough telephonic, web-based and in-person interviews with select applicants/prospects according to guidelines, position requirements, and established procedures, thoroughly documenting all interviews.
  • Coordinate candidate visits; communicate and correspond with applicants (both internal and external) as appropriate, to include status and feedback, sending Company information packets, letters, email messages, visit agendas, flight arrangements, etc.
  • Coordinate activities for candidates and family members when appropriate.  Maintain familiarity with area attractions, entertainment, housing market, and school systems.  Promote the Company and geographical area to potential candidates and/or spouse and family.
  • Coach hiring managers on selection of finalist candidates utilizing candidate assessment data, interview data, candidate experience, knowledge and skill set. 
  •  Prepare and recommend candidate compensation proposals for management approval. Once approved, prepare and present offer letters.
  • Process new hire requirements accurately and in a timely manner, to include requesting physicals, drug screens, background checks, driving record checks, and other related documentation; new hire notifications, and setting up files,. Follow up to ensure all documentation has been completed and submit appropriate documentation to other departments as required for on-boarding new employees.
  • Assist relocating employees and their families to assure smooth transition into the Company and the region, including coordinating house-hunting trips with participation of a Company-approved real estate broker or agent, securing temporary housing, providing school information, provide networking for relocating spouse or other assistance as needed.
  • Assist new hires on start date for orientation and completion of new hire paperwork as needed.
  • Follow up with new hires periodically to assure their successful integration into the Company. Report any problems or issues to Manager or the Director, Human Resources and assist with resolution as requested.
  • Update applicant tracking system database by entering new and updated applicant data, including candidate disposition in accordance with regulations. Utilize database to store all sourcing information and conduct applicant searches.
  • Collect talent acquisition data and prepare performance metrics reports.
  • Develop and maintain effective working relationships with qualified recruitment agencies, following established guidelines and procedures to best utilize their services when necessary and approved to fill open positions.
  • Maintain and update organization charts, including the preservation of historical data.
  • With Manager's guidance, conduct periodic reviews of assigned active position descriptions and work with responsible hiring manager/department head on each one to ensure requirements are updated. Outside of periodic requirement, review position description before posting an opening to ensure any necessary updates are in place.
  • Perform administrative tasks to support the department, to include but not limited to the preparation of letters/memos, forms, spreadsheets; write or edit job descriptions, create interview guides, write ad copy, prepare compliance reports, send rejection letters/emails, develop agendas, coordinate travel arrangements, and other special assignments.
  • Conduct an annual program to obtain updated CVs from all active employees.
  • Assist with development/updates of new hire orientation programs.  Conduct the welcome/general overview new hire orientation sessions when requested, as well as fill in for the benefits orientation as needed.
  • Assist in the development, preparation and monitoring of talent acquisition/HR budget and expenses. 
  • Participate in HR projects and key initiatives with an emphasis on talent acquisition and employment compliance.
  • Assist with visas, green cards, and other actions necessary to successfully bring visitors, contractors, or new hires to the Company from outside the U.S.
  • Assist with the planning, preparation and implementation of a variety of programs, events and projects spearheaded by HR.
  • Audit HRIS entries, payroll information, and reports as required to ensure accuracy of data and compliance requirements.
  • Perform other related duties as assigned to meet departmental and Company objectives.

KNOWLEDGE/SKILLS/ABILITIES

  • Working knowledge of employment laws and regulations as well as best practices in talent acquisition.
  • Proven recruiting, cold-calling, Internet and research skills.
  • Strong interpersonal and relationship building skills with ability to influence key stakeholders and hiring managers to build consensus on hiring decisions.
  • Effective communication skills to communicate in a clear, concise manner whether in oral, written or presentation form.
  • Analytical skills with ability to make effective recommendations and decisions.
  • Highly organized with strong project management skills to effectively manage multiple priorities, projects and requirements in a fast paced, dynamic environment.
  • PC proficiency using MS Office Suite; adept at learning and using computer software with specific knowledge of applicant tracking systems and HR related applications.
  • Proven ability to maintain complete confidentiality, with recognition of sensitive information and situations.

EDUCATION/EXPERIENCE

  • Bachelor's degree in Human Resources, business or a related discipline; or the equivalent in education and pertinent, progressive experience with increased levels of responsibility.
  • Minimum five years' experience recruiting experience with positions at all levels (non-exempt up to VP).

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the individual is:

1.   Frequently required to sit and/or stand, walk, talk and hear.

2.   Constantly required to use hands and fingers to operate office machines and equipment.

3.   Frequently required to reach with hands and arms.

4.   Occasionally required to stoop, kneel and crouch.

5.   Required to have clarity of vision at 20 feet or more and 20 inches or less with the ability to judge distance and space relationships, bring object into sharp focus and see up and down or to the right or left while fixed on a point. Must also have the ability to identify and distinguish colors.

6.   Required to exert a negligible amount of force continuously and/or up to five pounds of force frequently and/or up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job.

  1. Normal office conditions.
  2. Personal Protective Equipment is required to be worn if assigned to perform work or tasks in specific production areas.
  3. Eye protection (safety glasses).
  4. Foot Protection (steel or composite toe safety shoes).

 

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